Main warehouse, central kitchen, stores. One inventory system.
Acumatica tracks stock in real time for every warehouse, central kitchen and store, including lots, expiry dates, transfers and goods in transit. Staff work on the mobile app where the movement happens.
The warehouse is where working capital sits idle
Excess stock, lost transfers and expired goods are all locked capital. Central warehouse management lets the CFO see working capital by warehouse and store and act early.
Optimized working capital
Stock by warehouse, store, lot and expiry on one screen.
Controlled transfers
Every central kitchen - store transfer is confirmed at both ends.
Lot traceability
Lot and expiry tracking for food safety.
ERP in the hands of stores and kitchens
Most F&B chain leakage happens in storerooms, kitchens and stores, where staff do not sit at a computer. The Acumatica WMS mobile app takes inventory work to where it happens: scan barcodes with a phone or handheld scanner, and data reaches the ERP in real time, tied to the person and the moment.
- Receiving at the storeScan barcodes against the purchase order and check quantities and units as goods arrive.
- Central kitchen to store transfersTransfers are done on mobile; when the kitchen and store are separate entities, the intercompany transaction is recorded automatically.
- Issues to the kitchenRecord ingredients issued to the kitchen at the storeroom, with food cost posted to the right store.
- End-of-day countsCount by ingredient group with multi-unit barcodes: case, pack, bottle, can.
- Stock lookupCheck stock by warehouse and location on the phone, without calling head office.
Figures: S4 Consulting, An Nhien Cafe project (accepted April 29, 2026). Read the case study. WMS capabilities: Acumatica Warehouse Management.
Know where ingredients are and when they expire
Real-time stock for every location in the chain.
Every store is a warehouse in one system
The main warehouse, central kitchen and each store are managed as separate warehouses. Leaders see chain-wide or per-location stock on one screen.
- Stock by warehouse and location
- Permissions by store
- Fast new-store setup
Track ingredient lots and expiry dates
Ingredients are tracked by lot and expiry date, supporting first-expired-first-out issuing and recall traceability.
- Lots and expiry per ingredient
- Alerts for items near expiry
- Lot tracing when issues arise
Move goods from warehouse and kitchen to stores
Transfer documents record goods shipped, in transit and received at the store. Differences between shipped and received quantities surface immediately.
- In-transit stock tracked separately
- Receipt confirmation at stores
- Shipped vs received reconciliation
Receive, issue and transfer on a phone
Warehouse tasks run on the mobile app with barcodes, updating Acumatica instantly.
- Barcode-driven tasks
- Built for part-time staff
- No PC needed in stores
What Warehouse management includes
Multiple warehouses
Warehouse, central kitchen, stores
Locations
Cold room, dry store, bar
Lots & expiry
FEFO and traceability
Transfers
With in-transit tracking
Receiving
Matched to purchase orders
Counts
By store and item group
Minimum stock
Replenishment suggestions
Mobile WMS
Barcode-driven
Inventory dashboard
Stock and value by location
Other features
Recipes & Backflush
Portions by item, size and topping · Deduct ingredients from POS sales
Barcode stock counts
Scan printed manufacturer codes · Phone or handheld scanner
Central kitchen & MRP
Semi-finished goods in the kitchen · Production and purchase suggestions
Purchasing & suppliers
From stores and central kitchen · Agreed prices by supplier
Store P&L & dashboards
Daily, weekly, monthly · CEO, COO, area managers
Financials & multi-company
Multi-dimensional by store, region · Transaction reconciliation
Budgeting & cost control
Revenue and expenses · Variances by store
POS integration
Pre-integrated with Acumatica · n8n integration workflows
Zalo notifications
Triggered from Acumatica · No waiting on email
Shift & part-time payroll
Day, night, holidays · Social, health, unemployment
Vietnamese interface
Main business screens · Vietnamese or English
F&B companies worldwide that chose Acumatica
The results below are published by Acumatica in its customer stories. S4 Consulting was not involved in these projects; in Vietnam, S4 implemented Acumatica for An Nhien Cafe.
Cave Direct
- Warehouses consolidated from 4 to 1
- 35% increase in direct-to-consumer sales
- Real-time stock visibility for sales
Read the customer story ↗
A Priori Specialty Foods
- 3.5 hours a week saved by fulfillment
- 6 hours a week saved by sales
- 30% less time processing price changes
Read the customer story ↗
See it in Acumatica
Acumatica screenshots with demo data.
Acumatica F&B Edition by S4 brochure
Six pages for leadership: four capability layers, solutions by chain model and franchising, Vietnam compliance, the xRP platform, the An Nhien Cafe story and the Fast & Saving roadmap.
Frequently asked questions
Does Acumatica track expiry dates?
What is needed to open a new store?
Can we track goods moving between locations?
Gold PartnerEvaluate against your operating model
Book an Executive Briefing with Lac Pham or Nu Huynh to discuss goals, scope and the right rollout roadmap for your chain.