Barcode counts with multiple units
Store staff scan manufacturer barcodes on cases, bottles and cans with a phone. Acumatica distinguishes units of measure, updates stock and compares it with book stock, making daily counts fast and accurate.
Stock counts are the control point for current assets
Ingredient inventory is a major current asset. Structured counts with devices and automatic matching let leadership trust the stock and food cost figures in reports.
Controlled variances
Count variances appear in the system immediately, with clear ownership.
Reliable data for reporting
Actual stock flows straight into food cost and store P&L.
Fast replication
The same counting process for every new store.
ERP in the hands of stores and kitchens
Most F&B chain leakage happens in storerooms, kitchens and stores, where staff do not sit at a computer. The Acumatica WMS mobile app takes inventory work to where it happens: scan barcodes with a phone or handheld scanner, and data reaches the ERP in real time, tied to the person and the moment.
- Receiving at the storeScan barcodes against the purchase order and check quantities and units as goods arrive.
- Central kitchen to store transfersTransfers are done on mobile; when the kitchen and store are separate entities, the intercompany transaction is recorded automatically.
- Issues to the kitchenRecord ingredients issued to the kitchen at the storeroom, with food cost posted to the right store.
- End-of-day countsCount by ingredient group with multi-unit barcodes: case, pack, bottle, can.
- Stock lookupCheck stock by warehouse and location on the phone, without calling head office.
Figures: S4 Consulting, An Nhien Cafe project (accepted April 29, 2026). Read the case study. WMS capabilities: Acumatica Warehouse Management.
Count every day without making it a burden
Daily counts only last when they are quick enough to do during a shift.
Receive goods with printed barcodes
Staff scan the manufacturer barcode printed on cases, bottles and cans when receiving. No custom labels are needed, cutting entry time and typing errors.
- Use existing manufacturer barcodes
- Fast receiving at the store
- Traceability from day one
Tell cases, packs, bottles and cups apart
Each unit of measure has its own barcode and conversion factor. When scanned, the system knows whether it is a case or a single unit and converts correctly.
- Conversion factors per ingredient
- Issue in the units baristas actually use
- No mix-ups during rush hours
Count on mobile, compare with book stock
Staff count at the bar and storeroom on a phone. Results are compared with book stock by recipe to find variances the same day.
- Count sheets by store and item group
- Physical vs book comparison
- Approved stock adjustments
Every stock movement leaves a trail
Receipts, issues, transfers and counts record who did what and when. After go-live, An Nhien Cafe eliminated inventory fraud.
- Stock history by user
- Permissions by store
- Alerts on unusual variances
What Barcode stock counts includes
GTIN barcodes
Scan printed manufacturer codes
Unit barcodes
Case, pack, bottle, can, cup
Auto conversion
Conversion factors per ingredient
Mobile counts
Phone or handheld scanner
Daily counts
By store and ingredient group
Book stock check
Same-day variance detection
Approved adjustments
Controlled count variances
Stock history
Trace by user and time
Fast training
About 30 minutes for new staff
Other features
Recipes & Backflush
Portions by item, size and topping · Deduct ingredients from POS sales
Warehouse management
Warehouse, central kitchen, stores · With in-transit tracking
Central kitchen & MRP
Semi-finished goods in the kitchen · Production and purchase suggestions
Purchasing & suppliers
From stores and central kitchen · Agreed prices by supplier
Store P&L & dashboards
Daily, weekly, monthly · CEO, COO, area managers
Financials & multi-company
Multi-dimensional by store, region · Transaction reconciliation
Budgeting & cost control
Revenue and expenses · Variances by store
POS integration
Pre-integrated with Acumatica · n8n integration workflows
Zalo notifications
Triggered from Acumatica · No waiting on email
Shift & part-time payroll
Day, night, holidays · Social, health, unemployment
Vietnamese interface
Main business screens · Vietnamese or English
See it in Acumatica
Acumatica screenshots with demo data.
Acumatica F&B Edition by S4 brochure
Six pages for leadership: four capability layers, solutions by chain model and franchising, Vietnam compliance, the xRP platform, the An Nhien Cafe story and the Fast & Saving roadmap.
Frequently asked questions
Do we need dedicated scanners?
How do multi-unit barcodes work?
Do daily counts slow down service?
Gold PartnerEvaluate against your operating model
Book an Executive Briefing with Lac Pham or Nu Huynh to discuss goals, scope and the right rollout roadmap for your chain.