Purchasing and suppliers across the chain
Acumatica manages purchasing from store requisitions, approvals and purchase orders to receiving and payables, helping F&B chains control purchase prices and suppliers centrally.
Central purchasing is where a group uses its scale
With centralized, approved purchasing, the group negotiates better supplier terms and controls who buys what, how much and at what price.
Negotiating power
Pool chain-wide demand when negotiating with suppliers.
Multi-level approvals
Limits and approval flows by role, store and category.
Supplier evaluation
Price, quality and lead time on the same data.
From store requisition to supplier payment
One purchasing process for the whole chain.
Stores submit requisitions in the system
Stores create requisitions based on stock and demand instead of scattered calls and messages.
- Requisitions by store
- Suggestions from minimum stock
- Consolidated for the purchasing team
Approvals by limit and role
Approval workflows are configured by value, item group and store. With S4’s integration, approval notifications can be sent on Zalo.
- Multi-level approvals
- Value-based limits
- Zalo notifications
Receive goods against the purchase order
Stores or warehouses receive by barcode, and received quantities are matched with the purchase order, with differences recorded immediately.
- Printable receipt documents
- Quantity and price matching
- Shortages and damaged goods recorded
Manage suppliers and payables
Supplier prices, delivery history and payables are managed centrally, supporting chain-wide price negotiation.
- Price lists by supplier
- Three-way match before payment
- Due date tracking
What Purchasing & suppliers includes
Requisitions
From stores and central kitchen
Approvals
By limit and role
Purchase orders
Consolidate store demand
Supplier prices
Agreed prices by supplier
Barcode receiving
Matched to purchase orders
Three-way match
PO, receipt, invoice
Payables
Due date tracking
Supplier review
Delivery and quality history
Zalo notifications
Approvals and receiving
Other features
Recipes & Backflush
Portions by item, size and topping · Deduct ingredients from POS sales
Barcode stock counts
Scan printed manufacturer codes · Phone or handheld scanner
Warehouse management
Warehouse, central kitchen, stores · With in-transit tracking
Central kitchen & MRP
Semi-finished goods in the kitchen · Production and purchase suggestions
Store P&L & dashboards
Daily, weekly, monthly · CEO, COO, area managers
Financials & multi-company
Multi-dimensional by store, region · Transaction reconciliation
Budgeting & cost control
Revenue and expenses · Variances by store
POS integration
Pre-integrated with Acumatica · n8n integration workflows
Zalo notifications
Triggered from Acumatica · No waiting on email
Shift & part-time payroll
Day, night, holidays · Social, health, unemployment
Vietnamese interface
Main business screens · Vietnamese or English
See it in Acumatica
Acumatica screenshots with demo data.
Acumatica F&B Edition by S4 brochure
Six pages for leadership: four capability layers, solutions by chain model and franchising, Vietnam compliance, the xRP platform, the An Nhien Cafe story and the Fast & Saving roadmap.
Frequently asked questions
Can stores order from suppliers directly?
What is three-way matching?
Can approval notifications go to Zalo?
Gold PartnerEvaluate against your operating model
Book an Executive Briefing with Lac Pham or Nu Huynh to discuss goals, scope and the right rollout roadmap for your chain.